Best Practices Toolkit
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| Category | Section | Title | Link | Last Revision | File Name |
|---|---|---|---|---|---|
| Pre-Award | 2.2 | Client Interview Form | 2-2-client-interview-form-0003.pdf | 01/04/2012 | 2-2-client-interview-form-0003.pdf |
| Pre-Award | 2.2 | Ballpark Transmittal Form | 2-2-10-example-ballparktransmittal-memo-0005.pdf | 01/04/2012 | 2-2-10-example-ballparktransmittal-memo-0005.pdf |
| Pre-Award | 2.2 | Formal Transmittal Memo | 2-2-11-example-formal-workscope-transmittal-memo-0007.pdf | 01/04/2012 | 2-2-11-example-formal-workscope-transmittal-memo-0007.pdf |
| Pre-Award | 2.2 | Budget Justification | 2-2-11-example-budget-justification-0006.pdf | 01/04/2012 | 2-2-11-example-budget-justification-0006.pdf |
| Pre-Award | 2.2 | “Values” Budget Spreadsheet | 2-2-11-example-values-budget-spreadsheet-0008.pdf | 08/31/2011 | 2-2-11-example-values-budget-spreadsheet-0008.pdf |
| Pre-Award | 2.2 | ISR Facilities and Capabilities | 2-2-11-isr-facilities-capabilities-0009.doc | 09/14/2011 | 2-2-11-isr-facilities-capabilities-0009.doc |
| Pre-Award | 2.3 | Proposal Approval Form | 2-3-proposal-approval-form-0010.pdf | 08/31/2011 | 2-3-proposal-approval-form-0010.pdf |
| Pre-Award | 2.4 | Project Award Notice | 2-4-project-award-notice-example-0011-1.pdf | 08/31/2011 | 2-4-project-award-notice-example-0011-1.pdf |
| Project Management | 3.0 | Project Management – Full Chapter | Chapter-3-BP-PM.pdf | Chapter-3-BP-PM.pdf | |
| Project Management | 3.1 | Key Management Processes & Tools | 3-1-0-key-project-management-processes-and-tools-0002.doc | 3-1-0-key-project-management-processes-and-tools-0002.doc | |
| Project Management | 3.2.5 | SRO Project Charter Template | 3-2-5-Project-Charter-Template-004.doc | 07/20/2019 | 3-2-5-Project-Charter-Template-004.doc |
| Project Management | 3.2.7 | SRO IRB Research Process Guidelines | 3-SRO_IRB_Research_Process_11-5-2013.docx | 3-SRO_IRB_Research_Process_11-5-2013.docx | |
| Project Management | 3.2.8 | Financial Services Flowcharts | 3-2-8-financial-services-flowcharts-0005.docx | 3-2-8-financial-services-flowcharts-0005.docx | |
| Project Management | 3.3.2 | Project Management Review Summary | 3-3-1-Project-Management-Review-Summary-template-006.doc | 05/09/2019 | 3-3-1-Project-Management-Review-Summary-template-006.doc |
| Project Management | 3.2.7 | eResearch Website | https://its.umich.edu/academics-research/research/eresearch | https://its.umich.edu/academics-research/research/eresearch | |
| Project Management | 3.3.1 | Project Management Plan Template | 3-3-1-Project-Management-Review-Summary-template-006.doc | 05/15/2019 | 3-3-1-Project-Management-Review-Summary-template-006.doc |
| Project Management | 3.3.6 | Project Scope Statement Template | 3-3-6-Scope-Statement-Template-0014.docx | 05/15/2019 | 3-3-6-Scope-Statement-Template-0014.docx |
| Project Management | 3.3.6 | Project Schedule Template | 3-3-6-Project-Schedule-Template.doc | 05/15/2019 | 3-3-6-Project-Schedule-Template.doc |
| Project Management | 3.3.6 | Project Timeline Example | 3-3-6-example-project-timeline-0008.xlsx | 05/25/2012 | 3-3-6-example-project-timeline-0008.xlsx |
| Project Management | 3.3.6 | Resource Management Plan Template | 3-3-6-Resource-Management-Plan-Template-0013.doc | 3-3-6-Resource-Management-Plan-Template-0013.doc | |
| Project Management | 3.3.6 | Technical Leader Description | 3-3-6-techical-leader-description-0015.docx | 09/12/2011 | 3-3-6-techical-leader-description-0015.docx |
| Study Design & Sampling | 4.3.1 | Sample Size Determination Spreadsheet for Pre-existing Telephone List Samples | 4-3-1-preexist-list-sampsize-spreadsheet-tel-0005.xls | 08/13/2012 | 4-3-1-preexist-list-sampsize-spreadsheet-tel-0005.xls |
| Study Design & Sampling | 4.3.1 | Example Preload File Structure for Telephone List Sample | 4-3-1-pre-exist-list-sampfile-sms-preload-0003.txt | 4-3-1-pre-exist-list-sampfile-sms-preload-0003.txt | |
| Study Design & Sampling | 4.3.1 | File Layout for Address List Sample Provided by Genesys | 4-3-1-usps-address-list-from-genesys-standard-layout-0009.csv | 4-3-1-usps-address-list-from-genesys-standard-layout-0009.csv | |
| Study Design & Sampling | 4.3.1 | Data Dictionary for Address List Sample Provided by Genesys | 4-3-1-usps-address-list-from-genesys-data-element-definitions-20100320-0008.doc | 4-3-1-usps-address-list-from-genesys-data-element-definitions-20100320-0008.doc | |
| Study Design & Sampling | 4.3.1 | Genesys Master Address and Telephone Number Database Information | 4-3-1-genesys-master-matching-db-info-20110113-0002.doc | 4-3-1-genesys-master-matching-db-info-20110113-0002.doc | |
| Study Design & Sampling | 4.3.2 | Genesys Landline Sampling Methodology Documentation | 4-3-2-genesys-rdd-sampling-methodology-2007-12-0011.pdf | 4-3-2-genesys-rdd-sampling-methodology-2007-12-0011.pdf | |
| Study Design & Sampling | 4.3.2 | Genesys Nonworking Landline Telephone Number Screen Documentation | 4-3-2-genesys-nonworking-landline-tel-number-screening-0010.doc | 4-3-2-genesys-nonworking-landline-tel-number-screening-0010.doc | |
| Study Design & Sampling | 4.3.2 | Genesys Master Address and Telephone Matching Database Data Dictionary | 4-3-2-rdd-landline-sample-file-from-genesys-data-dictionary-0013.doc | 4-3-2-rdd-landline-sample-file-from-genesys-data-dictionary-0013.doc | |
| Study Design & Sampling | 4.3.2 | Example Sample Size Determination Spreadsheet for Landline RDD Sample | 4-3-2-rdd-landline-sampsize-spreadsheet-0015.xlsx | 08/03/2012 | 4-3-2-rdd-landline-sampsize-spreadsheet-0015.xlsx |
| Study Design & Sampling | 4.3.2 | Example file structure for Landline RDD sample | 4-3-2-rdd-landline-sms-preload-samp-file-0016.txt | 08/13/2012 | 4-3-2-rdd-landline-sms-preload-samp-file-0016.txt |
| Study Design & Sampling | 4.3.2 | Data Dictionary for Landline RDD Sample | 4-3-2-rdd-landline-sample-file-from-genesys-data-dictionary-0013.doc | 08/27/2011 | 4-3-2-rdd-landline-sample-file-from-genesys-data-dictionary-0013.doc |
| Study Design & Sampling | 4.3.2 | Example File Structure for Cell Phone RDD Sample | 4-3-2-rdd-cell-phone-file-from-genesys-layout-20091223-0012.txt | 12/23/2009 | 4-3-2-rdd-cell-phone-file-from-genesys-layout-20091223-0012.txt |
| Study Design & Sampling | 4.3.3 | Example Sample Size Determination Spreadsheet for Area Probability Sample | 4-3-3-area-prob-sampsize-spreadsheet-0018.xls | 05/12/2020 | 4-3-3-area-prob-sampsize-spreadsheet-0018.xls |
| Study Design & Sampling | 4.3.3 | Example File Structure for SurveyTrak Area Probability Sample | 4-3-3-area-prob-strak-preload-samp-file-0019.xlsx | 08/13/2012 | 4-3-3-area-prob-strak-preload-samp-file-0019.xlsx |
| Study Design & Sampling | 4.3.3 | Eligibility and Sample Design presentation 1-27-03 | 4-3-3-eligibility-and-sample-design-01-27-031-0020.ppt | 08/01/2012 | 4-3-3-eligibility-and-sample-design-01-27-031-0020.ppt |
| Study Design & Sampling | 4.3.3 | Listing Manual | 4-3-3-2006-listing-manual-0017.doc | 06/15/2006 | 4-3-3-2006-listing-manual-0017.doc |
| Study Design & Sampling | 4.3.3 | Listing Map Examples | 4-3-3-training-area-prob-maps-20100419-0022.doc | 04/19/2010 | 4-3-3-training-area-prob-maps-20100419-0022.doc |
| Study Design & Sampling | 4.3.3 | Electronic Listing Program (ELP) Manual | 4-3-3-generic-elp-manual-0021.doc | 11/13/2006 | 4-3-3-generic-elp-manual-0021.doc |
| Study Design & Sampling | 4.4 | Groves and Herringa Responsive Design Paper (2006) | 4-4-groves-heeringa-2006-responsive-design-0023.pdf | 05/07/2009 | 4-4-groves-heeringa-2006-responsive-design-0023.pdf |
| Study Design & Sampling | 4.6 | Education Study Final Sampling Report | 4-6-rwj-sample-design-documentation-0412-0025.doc | 04/12/2007 | 4-6-rwj-sample-design-documentation-0412-0025.doc |
| Study Design & Sampling | 4.6 | Landline RDD Study Final Sampling Report | 4-6-wwhs-sample-documentation-20091221-0026.doc | 12/21/2009 | 4-6-wwhs-sample-documentation-20091221-0026.doc |
| Study Design & Sampling | 4.6 | Area Probability Study Final Sampling Report | 4-6-mrrs-sampling-and-weights-112310-0024.docx | 11/23/2010 | 4-6-mrrs-sampling-and-weights-112310-0024.docx |
| Security | 5 | University of Michigan Safe Computing | https://safecomputing.umich.edu/ | https://safecomputing.umich.edu/ | |
| Security | 5 | Information Security Incident Management Guidelines | https://safecomputing.umich.edu/it-security-incident-management-guidelines-u-m-units | https://safecomputing.umich.edu/it-security-incident-management-guidelines-u-m-units | |
| Security | 5 | SPG 601.07 – Proper Use of Information Resources, Information Technology, and Networks | https://spg.umich.edu/policy/601.07 | https://spg.umich.edu/policy/601.07 | |
| Security | 5 | SPG 601.12 – Institutional Data Resource Management Policy | https://spg.umich.edu/policy/601.12 | https://spg.umich.edu/policy/601.12 | |
| Security | 5 | SPG 601.25 – Information Security Incident Reporting Policy | https://spg.umich.edu/policy/601.25 | https://spg.umich.edu/policy/601.25 | |
| Security | 5 | SPG 601.27 – Information Security Policy | https://spg.umich.edu/policy/601.27 | https://spg.umich.edu/policy/601.27 | |
| Security | 5.1 | ISR Information Technology Incident Management | 5-1-ISR-Information-Technology-Incident-Management.docx | 08/02/2012 | 5-1-ISR-Information-Technology-Incident-Management.docx |
| Security | 5.1 | SRC Information Security Incident Response Procedures | 5-1-SRC-Information-Security-Incident-Response-Procedure.docx | 12/19/2011 | 5-1-SRC-Information-Security-Incident-Response-Procedure.docx |
| Security | 5.1 | ISR Website on Safeguarding Respondent Confidentiality | https://sites.isr.umich.edu/privacypledge/Docs/PolicyOnConfidentiality.pdf | https://sites.isr.umich.edu/privacypledge/Docs/PolicyOnConfidentiality.pdf | |
| Security | 5.2.1 | Example of Principal Investigator PII Letter | 5-2-1-Example-of-Principal-Investigator-PII-Letter.docx | 08/02/2012 | 5-2-1-Example-of-Principal-Investigator-PII-Letter.docx |
| Security | 5.2 | PEERRS Training and Certification Web Site | http://my.research.umich.edu/peerrs/ | http://my.research.umich.edu/peerrs/ | |
| Security | 5.3 | Project Team Confidentiality Checklist | 5-3-Project-Team-Confidentiality-Checklist.docx | 08/08/2012 | 5-3-Project-Team-Confidentiality-Checklist.docx |
| Security | 5.3 | Security and Privacy in Web Surveys AASRO | 5-3-Security-and-Privacy-in-Web-Surveys-AASRO.pdf | 12/03/2009 | 5-3-Security-and-Privacy-in-Web-Surveys-AASRO.pdf |
| Security | 5.4 | Windows Update | weblogin.umich.edu | weblogin.umich.edu | |
| Security | 5.4.1 | Password Protecting and Locking Your Computer | 5-4-1-Password-Protecting-and-Locking-your-Computer.docx | 11/02/2011 | 5-4-1-Password-Protecting-and-Locking-your-Computer.docx |
| Security | 5 | Virus Protection Information | https://safecomputing.umich.edu/protect-the-u/manage-um-workstations/antivirus-um | https://safecomputing.umich.edu/protect-the-u/manage-um-workstations/antivirus-um | |
| Security | 5.5 | Project Staff List Template | 5-5-Project-Staff-List-Template.xlsx | 04/17/2012 | 5-5-Project-Staff-List-Template.xlsx |
| Security | 5.5.3 | Removing Lines from Hardware–Current Procedures | 5-5-3-Removing-Lines-from-laptops-Current-Project-Procedures.doc | 09/22/2011 | 5-5-3-Removing-Lines-from-laptops-Current-Project-Procedures.doc |
| Security | 5.5.6 | Hardware Shipping Instructions | 5-5-6-Hardware-shipping-instructions.docx | 07/25/2012 | 5-5-6-Hardware-shipping-instructions.docx |
| Security | 5.6 | LastPass | https://www.lastpass.com/solutions/business-password-manager | https://www.lastpass.com/solutions/business-password-manager | |
| Security | 5.6 | Password Safe | https://sourceforge.net/projects/passwordsafe/ | https://sourceforge.net/projects/passwordsafe/ | |
| Security | 5.6 | Data Protection Plan Example | 5-6-Data-Protection-Plan_example.docx | 04/17/2012 | 5-6-Data-Protection-Plan_example.docx |
| Security | 5.1 | ISR Information Technology Incident Management | 5-1-ISR-Information-Technology-Incident-Management.docx | 08/02/2012 | 5-1-ISR-Information-Technology-Incident-Management.docx |
| Security | 5.1 | SRC Information Security Incident Response Procedures | 5-1-SRC-Information-Security-Incident-Response-Procedure.docx | 12/19/2011 | 5-1-SRC-Information-Security-Incident-Response-Procedure.docx |
| Security | 5.8 | Quarterly Audit Policy | 5-8-SRO-Quarterly-Audit-Policy-Jodys-edits-v1.2.doc | 11/10/2011 | 5-8-SRO-Quarterly-Audit-Policy-Jodys-edits-v1.2.doc |
| Systems Development | 6.1 | SurveyTrak Technical Specifications | http://isr-wp.isr.umich.edu/srointranet/wp-content/uploads/2017/11/SurveyTrakSpecificationModel.docx | http://isr-wp.isr.umich.edu/srointranet/wp-content/uploads/2017/11/SurveyTrakSpecificationModel.docx | |
| Systems Development | 6.2 | Master Result Code List | Proposed_Master_Result_Codes_Approved_20191003.doc | 10/03/2019 | Proposed_Master_Result_Codes_Approved_20191003.doc |
| Systems Development | 6.2 | Web Logging Specification Model | http://isr-wp.isr.umich.edu/srointranet/wp-content/uploads/2015/03/WebLoggingSpecificationModel.doc | 08/07/2007 | http://isr-wp.isr.umich.edu/srointranet/wp-content/uploads/2015/03/WebLoggingSpecificationModel.doc |
| Systems Development | 6.2 | Technical Leader Description | 6-2-Technical-Leader-Description.docx | 09/12/2011 | 6-2-Technical-Leader-Description.docx |
| Systems Development | 6.6 | CAI Testing Tool Manual | 6-6-CAI-Testing-Tools-Manual.doc | 09/17/2012 | 6-6-CAI-Testing-Tools-Manual.doc |
| Systems Development | 6.6 | Testing Instruments and Systems | 6.6-Testing-Instruments-and-Systems-0912.docx | 09/19/2012 | 6.6-Testing-Instruments-and-Systems-0912.docx |
| Instrument Development | 7.2 | SRO Cognitive Interviews: Best Practices | 7-2-Cognitive-Interviews_-Best-Practices_Uploaded-Oct-1-2007.pdf | 10/01/2007 | 7-2-Cognitive-Interviews_-Best-Practices_Uploaded-Oct-1-2007.pdf |
| Data Management | 8.1 | Time Estimates by Task | data-ops-estimates-by-task.xls | 02/21/2013 | data-ops-estimates-by-task.xls |
| Data Management | 8.1 | Lifecycle of a Data Collection Project and Data Manager Tasks | 8-1-Lifecycle-of-a-Decentralized-SurveyTrak-Project-and-Data-Manager-Tasks.docx | 04/04/2012 | 8-1-Lifecycle-of-a-Decentralized-SurveyTrak-Project-and-Data-Manager-Tasks.docx |
| Data Management | 8.4 | RCLS Call Structure | 8-4-2-RCLS-800-Call-Record-Structure.doc | 02/09/2010 | 8-4-2-RCLS-800-Call-Record-Structure.doc |
| Data Management | 8.5 | Sample Assignment Examples | 8-5-2-Assignment-File-Example.xls | 05/04/2012 | 8-5-2-Assignment-File-Example.xls |
| Data Management | 8.6 | Current Sample Removal Procedures | 8-6-3-Removing-Lines-from-laptops-Current-Project-Procedures.doc | 05/10/2012 | 8-6-3-Removing-Lines-from-laptops-Current-Project-Procedures.doc |
| Data Management | 8.8 | Example of a Project’s Nonstandard System Requirements | 8-9-Example-of-a-Projects-Nonstandard-System-Requirements.docx | 03/13/2013 | 8-9-Example-of-a-Projects-Nonstandard-System-Requirements.docx |
| Data Management | 8.9 | End of Project Checklist | 8-8-End-of-Project-Checklist.doc | 07/25/2012 | 8-8-End-of-Project-Checklist.doc |
| Archiving & Documentation | 12.1 | Project Records Retention Schedule | RetentionSchedule_2024_V2.docx | 11/01/2024 | RetentionSchedule_2024_V2.docx |
| Archiving & Documentation | 12.1 | Archive Materials Checklist | Archive_Checklist.xlsx | 04/04/2018 | Archive_Checklist.xlsx |
| Archiving & Documentation | 12.1 | File Naming Guidelines | filename_guidelines_v4.pdf | 08/15/2020 | filename_guidelines_v4.pdf |
| Archiving & Documentation | 12.1 | Project Closeout Questions | project_closeout_questions.docx | 07/08/2020 | project_closeout_questions.docx |
| Introduction | 1.1 | Survey Research Operations Standards | SRO_Project_Procedures-20200512.docx | 05/12/2020 | SRO_Project_Procedures-20200512.docx |
| Post Collection Processing | 11.2 | Survey Data Operations Project Checklist | 11-2-data-operations-project-checklist-0003.doc | 11-2-data-operations-project-checklist-0003.doc | |
| Post Collection Processing | 11.3 | Example Data Cleaning Checklist | 11-3-example-data-cleaning-checklist-0004.pdf | 11-3-example-data-cleaning-checklist-0004.pdf | |
| Post Collection Processing | 11.3 | Example Editing Checklist | qnr-editing-instructions-0009.doc | qnr-editing-instructions-0009.doc | |
| Post Collection Processing | 11.4 | Example Coding Summary Report | coding-summary-report-0005.docx | coding-summary-report-0005.docx | |
| Post Collection Processing | 11.4 | Example Data Entry and Data Verification Coder Report | de-and-dv-coder-report-0006.docx | de-and-dv-coder-report-0006.docx | |
| Post Collection Processing | 11.5 | Example Data Entry and Verification Progress Report | de-and-dv-project-progress-report-0007.docx | de-and-dv-project-progress-report-0007.docx | |
| Post Collection Processing | 11.8 | AAPOR Standard Definitions: Final Case Dispositions and Outcome Rates | https://www.aapor.org/Standards-Ethics/Standard-Definitions-(1).aspx | https://www.aapor.org/Standards-Ethics/Standard-Definitions-(1).aspx | |
| Archiving & Documentation | 12 | Archiving Blaise 5 Projects | Archiving-Blaise-5-Projects-Full-Version.pdf | 09/15/2021 | Archiving-Blaise-5-Projects-Full-Version.pdf |